Duties of the Board
The Board of Directors is made up of elected and appointed individuals who are responsible for running the organization by adhering to the Bylaws and Standards adopted by the organization.
The terms and roles of each officer will be as follows:
President
Will serve as the point of contact with NAGAP for the chapter, a spokesperson, and coordinator for the organization
Prepares the agenda of all TxGAP meetings
Presides at all meetings of the Chapter Board and Executive Committees
Serves as an ex-officio member on all committees
Appoints individual(s) to fill any vacated position(s) on the Chapter Board through the end of the current term of office
Serves as liaison to NAGAP
Submits the annual report to NAGAP by April 30 each year
Attends two TxGAP state-wide meetings per year
Vice President
Will assist the President in coordinating activities for the organization
Presides at any meeting of the Chapter Board in the absence of the President
Assumes the position of President of the Chapter in the event that the President shall leave office prior to the completion of the current term
Serves as program chair for any TxGAP meetings and activities
Oversees all committee activities and reviews committee annual reports
Assumes other duties as directed by the President
Attends two TxGAP state-wide meetings per year
Secretary
Will create and maintain records for the organization
Takes minutes of all meetings of the Chapter and distributes to membership, as appropriate
Maintains all official records of the Chapter, including archives and annual report to NAGAP
Sends out all necessary notices of meetings and other pertinent information to members
Assumes other duties, as directed by the President
Attends two TxGAP state-wide meetings per year
Treasurer
Will assume responsibility for financial matters and maintain the paid membership list of the organization
Evaluates the membership fee structure for the Chapter
Collects fees from members and keeps an accounting of Chapter funds
Maintains a current membership list of TxGAP members
Prepares a treasurer’s report for each TxGAP meeting
Prepares an annual financial report for NAGAP
File an IRS form 990EZ or 990N with the IRS by November 15 each year.
Pays bills incurred by TxGAP and thus has signatory authority for financial purposes
Assumes other duties as directed by the President
Attends two TxGAP state-wide meetings per year
Communications Officer
Will assist in creating official communications and maintaining the website and listserv of the organization
Develops publicity and registration materials related to membership and special events
Creates and disseminates official communications from TxGAP officers to its members
Maintains the TxGAP website and listserv, oversees social media marketing, conducts surveys, and reports findings to Board and/or members
Assumes other duties as directed by the President
Attends two TxGAP state-wide meetings per year